The mission of the City Secretary's Office is to provide knowledgeable, efficient and respectful service to the City Council, staff and the community.
The current City Secretary is Thelma Gilliam. Gilliam was appointed by City Council to the position in June 2008.
Duties & Responsibilities
The City Secretary is the steward for transparent open government and is responsible for:
Preserving and maintaining the official records of the City
Coordinating regular meetings of the City Council and calling special meetings upon request of the mayor, city manager, or two councilmembers
Preparing Minutes of all meetings of the Council and files, publishes and codifies ordinances as required
Conducting the city elections
Coordinating boards and commission appointments
Serving as Records Management Officer for the City
Holding and maintaining the City Seal
Recording all ordinances and resolutions approved and adopted by City Council
Providing notice of City Council meetings
The City Secretary is the local filing authority for officials filing Texas Ethics Commission forms and reports including appointing a campaign treasurer, personal financial statements, conflicts of interest statements, and campaign finance reports.
In addition, the City Secretary is responsible for additional duties required by the City Council and/or the laws of the State of Texas.