City Secretary's Office

The mission of the City Secretary's Office is to provide knowledgeable, efficient and respectful service to the City Council, staff and the community.  

The current City Secretary is Thelma Gilliam. Gilliam was appointed by City Council to the position in June 2008.

Duties & Responsibilities

The City Secretary is the steward for transparent open government and is responsible for:

  • Preserving and maintaining the official records of the City
  • Coordinating regular meetings of the City Council and calling special meetings upon request of the mayor, city manager, or two councilmembers
  • Preparing Minutes of all meetings of the Council and files, publishes and codifies ordinances as required
  • Conducting the city elections
  • Coordinating boards and commission appointments
  • Serving as Records Management Officer for the City
  • Holding and maintaining the City Seal
  • Recording all ordinances and resolutions approved and adopted by City Council
  • Providing notice of City Council meetings

The City Secretary is the local filing authority for officials filing Texas Ethics Commission forms and reports including appointing a campaign treasurer, personal financial statements, conflicts of interest statements, and campaign finance reports.

In addition, the City Secretary is responsible for additional duties required by the City Council and/or the laws of the State of Texas.  

Contact Us

  1. thelma-guilliam

    Thelma A. Gilliam

    City Secretary
    Contact Thelma Gilliam


    City Secretary's Office


    3800 University Boulevard
    West University Place, TX 77005

    Phone: 713.662.5812


    Hours


    Monday - Friday
    7:30 a.m. - 5:30 p.m.
    (Except holidays)

    Bid Opportunities

    Staff Directory