Instructor & Vendor Information

Instructors and Vendors are required to be permitted by the City of West University Place.

City Ordinance Sec. 58-80 states that “No person shall have the right to offer or promote anything for sale or barter, or to exhibit anything, or to conduct any amusement, recreational activity, sports event, or other business for which any participation or admission fee is charged, or revenue is otherwise derived, within any city park, without first obtaining the written consent of the city council or the city's parks and recreation director.”

If you are interested in becoming a permitted instructor or vendor, please contact:

Tennis/Pickleball

Lisa Cearfoss - lcearfoss@westutx.gov 

Other Sports/Programs

Lisa Cearfoss – lcearfoss@westutx.gov

Concessions

Charlotte Herling – cherling@westutx.gov 

Terms include, but are not limited to:  

• Permittee will pay the City a percentage of the total gross revenue from teaching any tennis, pickleball and other activities at permitted locations in West U.  Instructor’s rates will be listed in the permit.
• Permittee will be required to provide the City with current insurance per City’s specifications.
• Food truck and concessionaire permittees are required to have a permit with the Harris County Public Health Department.
• All employees and volunteers working for the Permittee must have criminal background checks done by the City’s Human Resources Department, prior to starting employment and rechecked annually.  Employees/volunteers must also be covered under Permittee’s insurance.
• Permittee will provide a bi-weekly report to the City, including dates and times of lessons, how much they charged per person per lesson, and the names of the participants at each lesson.
• A waiver must be signed by each participant on a yearly basis.  The waiver will be valid for 365 days; after this timeframe the participant will be required to sign a new waiver.  The City will provide the permittee with these waivers to give out to their participants.  It’s the Permittee’s responsibility to bring any new waivers in each month upon payment.  
• Permittee must display Permit in designated location during each lesson.  
• Permittee must follow the rules and regulations outlined in the City’s Parks & Recreation Policies.  

Violators will be subject to a $500 fine per occurrence.